PÖFF

no name

Regulations

19th BLACK NIGHTS FILM FESTIVAL
November 13 - 29, 2015, Tallinn, Estonia
REGULATIONS

1. Black Nights Film Festival main programme (13th November – 29th November 2015)

1.1 International competition

1.2 The Tridens First Feature Competition

1.3 The Tridens Estonian Film Competition

1.4 Additional awards for full-length films

1.5 Non-competitive programs

1.6 Programming

1.7 Juries

1.8 Film Delegations

1.9 Film submission entry procedures

1.10 Confirmation of films and reimbursement

1.11 Technical requirements

1.12 Delivery of materials

2. SUB FESTIVALS

2.1 Children‘s and Youth Film Festival Just Film (13 - 22 November 2015)

2.2 Juries

2.3 Film submission entry procedures

2.4 Confirmation of films and reimbursement

2.5 Technical requirements

2.6 Delivery of materials

2.7 Film Delegations

2.8. Animation Film Festival Animated Dreams (18 - 22 November 2015)

2.9 Juries

2.10 Film submission entry procedures

2.11 Confirmation of films and reimbursement

2.12 Technical requirements

2.13 Delivery of materials

2.14 Film Delegations

2.15 Short Film Festival Sleepwalkers

2.16 Awards and Juries

2.17 Film submission entry procedures

2.18 Confirmation of films and reimbursement

2.19 Technical requirements

2.20 Delivery of materials

2.21 Film Delegations

Summary

Black Nights Film Festival (or in the native Estonian - PÖFF) aims to present a comprehensive selection of the world cinema in all its diversity with the emphasis on European films. The festival is recognised by FIAPF (International Federation of Film Producers Associations) and is held annually in Tallinn, Estonia.

From 2014 Black Nights Film Festival is accredited by FIAPF to organise an International Competition of feature length films along with 15 festivals around the world (including Berlin, Cannes, Karlovy Vary, Moscow, Venice, San Sebastian, Warsaw, Tokyo and others). Black Nights Film Festival also holds competitive specialised sections, non-competitive sections and consists of various sub festivals.

PÖFF is organised by the non-profit association Black Nights Film Festival (original name: MTÜ Pimedate Ööde Filmifestival), located at Telliskivi 60A, 10412, Tallinn, Estonia, phone: +372 631 4640, fax: +372 631 4644, e-mail: info@poff.ee, web: www.blacknightsfilmfestival.com/eng
The 19th edition of PÖFF will be held November 13 – November 29, 2015 in the cities of Tallinn and Tartu, Estonia.

1. Black Nights Film Festival main programme (13th November – 29th November 2015) 

1.1 International competition

The International Competition presents feature length (+60 min) films produced worldwide after 15 September, 2014 with European regional premiere as a minimum (NB. however European films that have been presented in their country of origin remain eligible). Priority will be given to films with world and international premiere. The festival reserves the right to evaluate eligible films for competition on the case by case basis.

Awards:

• Grand Prix for the Best Film (Grant of 10.000 Euros, shared by the Director and Producer)

• Best Director (Grant of 5000 euros)

• Best Cinematography

• Special Jury Prize

• Best Actor

• Best Actress

The awardees are presented with the Black Nights bronze Wolf Statuette by Estonian sculptor Simson Seakülast.

1.2 The Tridens First Feature Competition

The Tridens First Film Competition presents feature length debut films (ie. +60 min, first time directing status) produced worldwide after 15 September, 2014. Priority will be given to films with world and international premiere.The festival reserves the right to evaluate eligible films for competition on the case by case basis.

Awards:

• The Tridens Award for the Best First Feature (Grant of 5 000 Euros, shared by the Director and Producer)

• Best Cinematography

The awardees are presented with the Black Nights bronze Wolf Statuette by Estonian sculptor Simson Seakülast.

1.3 The Tridens Estonian Film Competition

The Tridens Estonian Film Competition presents Estonian feature length (+60 min) films produced worldwide after 15 September, 2014. Priority will be given to films with world and international premiere, but films which have premiered previously in Estonia are also eligible. The festival reserves the right to evaluate eligible films for competition on the case by case basis.

Awards:


The Tridens Award for Best Estonian Feature (Grant of 3200 Euros, shared by the Director and Producer)

1.4 Additional awards for full-length films

• Lifetime Achievement Award

• Audience Award

• International Federation of Film Societies (FICC) Award

• Network for the Promotion of Asian Cinema (NETPAC) Award

• International Federation of Film Critics (FIPRESCI) Award

• Cross Religion award presented by Spiritual leaders of largest congregations in Estonia


1.5 Non-competitive programs

Films submitted, but not selected for competitive programs can be invited to non- competitive programs with the minimum of Estonian premiere. There are no geographic restrictions for films in non-competitive sections.


1.6 Programming

The Programming Committee, headed by the Festival Director, selects the films for the competitions and non-competitive programs. The committee also determines the programme schedule and sets the screening order for all films. Each film may be screened the minimum of two (2) times and the maximum of five (5) times during the Festival, press screenings included. Consent from the applicant will be asked for any extra screening.


1.7 Juries

The Festival Director appoints at least five (5) members of the International Jury for the International Competition and at least three (3) members for other competitive programmes. No jury member can be involved in the production or promotion of any of the films in the competitive programs.


1.8 Film Delegations

For competitive programs the festival will invite a delegation of up to two representatives of a film with a preference of a Director and / or Main Cast. The festival provides the film delegation members round trip airfare in economy class and three nights in the Official Partner hotel. 

For non competitive s the festival reserves the right to invite guests upon the decision of the Programming committee. 

Detailed terms and conditions for film delegates are provided on non-disclosed one to one and guest agreement basis.

1.9 Film submission entry procedures

Applicants for competitive and non competitive programs are requested to submit the film and supplementary materials at the festivals online submissions page (Visitor Page) available at:

https://vp.eventival.eu/poff/19

Entries submitted through postage, e-mail or any other form except the online submission form are not considered eligible for selection.

The deadline for submissions for competitive and non competitive programs is 15 September 2015. The festival reserves the right to refuse late submissions.

By submitting a film to the festival the applicant agrees by the submissions deadline to:

• fill and submit the entry form via the festival’s online submission form (Visitor Page)

• deliver a screener (or DVD) with English subtitles to the festival office or provide a screening screening link with a password via e-mail

• deliver additional materials (biography and filmography of Director, stills of the film, synopsis of the film, trailer and poster art-work if already available) by means specified by the festival

• acknowledge that “selected status” in the online submission form (Visitor Page) does not guarantee confirmation of the submitted film to the festival programming due to fee, print, rights availability issues at Estonian territory or any other factor

Upon the confirmation of the film to the Festival's Competitive or Non Competitive Sections the applicant agrees to:

• provide trailer of the film either on DVD, online with the non-expiring link or HD- resolution file

• deliver materials for localisation (dialogue lists in original language and in English, spotting list, screener), and poster artwork

• grant the permission to include the screener in the festivals video library reserved for jury and accredited industry members only (restricted access)

• Materials have to be delivered digitally to materials@poff.ee by stating the the English title and the local title of the film in the e-mail subject header. The festival does not accept deliveries in hard drive or USB format, as well as file sharing programs or services (Dropbox, Google Drive, Box etc).

1.10 Confirmation of films and reimbursement

Upon the confirmation of the film, the Festival will inform the applicant no later than 10th October, 2015.

The applicant agrees that confirmed titles may not be withdrawn from the festival programme after its participation has been officially confirmed and the producer or producer's authorised representative has verified the confirmation of the film to the programme.

If, for exceptional reasons, the film has to be withdrawn three weeks or less before the opening of the festival, the applicant agrees to reimburse all costs of the festival related to confirmation and programming of the film including screening fee (when applicable), print delivery and handling costs, associated travel costs for the film delegation.

The invoices for the film rights or print loans should be issued and delivered for payments no later than two months after the end of the festival. The festival does not accept or reimburse invoices issued after that date.

1.11 Technical requirements

To ensure the highest quality of the presentation of confirmed films, all screening copies must be in DCP or technically inspected film format with appropriate quality and soundtrack, and English subtitles. Damaged or dubbed copies, non compatible DCPs, files on broken hard drives as well as consumer formats are refused.

The festival reserves the right to demand screening copies of competition films free of charge including alternative keys to DCP copies or new DCP packages if quality standards are not being met. These include missing subtitles or wrong soundtracks. Thus, the festival has the right to refuse and withdraw the screening of the film in the competitions if above-mentioned guidelines are not being strictly followed.

DCPs have to be provided either as Interop with subtitles burned in or STMP with subtitle tracks with clearly stated DCP format, aspect ratio, subtitle and soundtrack information marked on the casing and drive (or accompanying tech sheet).

In case of SMTP DCPs a separate spotting list has to be provided to avoid possible projection issues due to incompatibilities between certain DCP servers and projectors.

DCPs have to be provided and shipped on industry standard and protected hard drives. Files on broken, consumer grade hard drives, memory sticks, or download formats are not permitted and the festival has the right to demand new copies as well as KDMs free of charge for damaged and non working DCP packages.

The filmmaker or film representative has to provide appropriate KDMs for original language soundtrack and English subtitle tracks at least 72 hours prior to screenings. If the festival is provided with broken or wrongly assigned KDMs, appropriate new KDMs must be provided free of charge by the film submitter or representative for the minimum of competition entries.

Films on 35mm film prints must be in adequate projection quality, scratch and dust free as well as shipped with clear markings of frame rate, aspect ratio, sound format, and reel numbers. Submitted copies are allowed to be projected from platter-based projection system.
If above mentioned terms are not met, the festival has the right to refuse or withdraw the films from competitions and / or programme.

1.12 Delivery of materials

All costs related to the shipping of the screener copy (DVD) and publicity materials are paid by the submitter or film representative.

Submitted preview copies may be returned to the submitter or forwarded only at the submitters expense. All packages must be clearly marked with the title of the film, the sender’s / submitters name, return address and telephone and the festival address:

Tallinn Black Nights Film Festival
Attn: Programming
Telliskivi 60A, 3rd floor
Tallinn 10412, Estonia

Costs related to the shipping of the screening copies to the festival are paid by the festival, unless otherwise agreed upon. Return shipping costs are the responsibility of the submitter or film representative or a party appointed by them.

The festival will return or forward the screening copies within 14 days after the end of the festival unless instructed otherwise by the submitter or film representative.

The festival covers all expenses connected to the storage and insurance of the screening copies during the duration of the festival.

2. SUB FESTIVALS

2.1 Children‘s and Youth Film Festival Just Film (13 - 22 November 2015)

JustFilm presents films in the following programmes:

• International Competition programme of feature films for children

• International Competition programme of feature films for young people

• non-competitive and / or informative programmes, retrospectives and special presentations

Films eligible for the programmes are feature length (+60 min) either fiction or documentary and produced after 1 January 2014 with a minimum of Estonian premiere. Film produced in Estonia or Estonian-co-productions which have premiered previously in Estonia are also eligible. The festival reserves the right to evaluate eligible films for competition on the case by case basis. The applicable screening copies are on DCP format in English or English subtitles.

Films in competition may be presented in PÖFF main programme non-competitive section and touring screenings after Just Film.

Awards

• Best Children's Film

• Best Youth Film (Grant of 3000 Euros shared by the Producer and the Director) • Up to two special Special mentions per competitive programme

2.2 Juries

The Festival Director will appoint the Domestic Children’s Jury consisting of five members and the Youth Jury consisting of five members. No jury member can be involved in the production or promotion of any of the films in the competitive programs.

2.3 Film submission entry procedures

Applicants for competitive and non competitive programs are requested to submit the film and supplementary materials at the festivals online submissions page (Visitor Page) available at:

https://vp.eventival.eu/poff/19

Entries submitted through postage, e-mail or any other form except the online submission form are not considered eligible for selection.

The deadline for submissions for competitive and non competitive programs is 15 September 2015. The festival reserves the right to refuse late submissions.

By submitting a film to the festival the applicant agrees by the submissions deadline to:

• fill and submit the entry form via the festival’s online submission form (Visitor Page)

• deliver a screener (or DVD) with English subtitles to the festival office or provide a screening screening link with a password via e-mail

• deliver additional materials (biography and filmography of Director, stills of the film, synopsis of the film, trailer and poster art-work if already available) by means specified by the festival

• acknowledge that “selected status” in the online submission form (Visitor Page) does not guarantee confirmation of the submitted film to the festival programming due to fee, print, rights availability issues at Estonian territory or any other factor

Upon the confirmation of the film to the Festival's Competitive or Non Competitive Sections the applicant agrees to:

• provide trailer of the film either on DVD, online with the non-expiring link or HD- resolution file

• deliver materials for localisation (dialogue lists in original language and in English, spotting list, screener), and poster artwork

• grant the permission to include the screener in the festivals video library reserved for jury and accredited industry members only (restricted access)

• Materials have to be delivered digitally to materials@poff.ee by stating the the English title and the local title of the film in the e-mail subject header. The festival does not accept deliveries in hard drive, USB or any physical format as well as file sharing programs or services (Dropbox, Google Drive, Box etc).

2.4 Confirmation of films and reimbursement

Upon the confirmation of the film, the Festival will inform the applicant no later than 26th October, 2015.

The applicant agrees that confirmed titles may not be withdrawn from the festival programme after its participation has been officially confirmed and the producer or producer's authorised representative has verified the confirmation of the film to the programme.

If, for exceptional reasons, the film has to be withdrawn three weeks or less before the opening of the festival, the applicant agrees to reimburse all costs of the festival related to confirmation and programming of the film including screening fee (when applicable), print delivery and handling costs, associated travel costs for the film delegation.

The invoices for the film rights or print loans should be issued and delivered for payments no later than two months after the end of the festival. The festival does not accept or reimburse invoices issued after that date.

2.5 Technical requirements

To ensure the highest quality of the presentation of confirmed films, all screening copies must be in DCP or technically inspected film format with appropriate quality and soundtrack, and English subtitles. Damaged or dubbed copies, non compatible DCPs, files on broken hard drives as well as consumer formats are refused.

The festival reserves the right to demand screening copies of competition films free of charge including alternative keys to DCP copies or new DCP packages if quality standards are not being met. These include missing subtitles or wrong soundtracks.

Thus, the festival has the right to refuse and withdraw the screening of the film in the competitions if above-mentioned guidelines are not being strictly followed.

DCPs have to be provided either as Interop with subtitles burned in or STMP with subtitle tracks with clearly stated DCP format, aspect ratio, subtitle and soundtrack information marked on the casing and drive (or accompanying tech sheet).

In case of SMTP DCPs a separate spotting list has to be provided to avoid possible projection issues due to incompatibilities between certain DCP servers and projectors.

DCPs have to be provided and shipped on industry standard and protected hard drives. Files on broken, consumer grade hard drives, memory sticks, or download formats are not permitted and the festival has the right to demand new copies as well as KDMs free of charge for damaged and non working DCP packages.

The filmmaker or film representative has to provide appropriate KDMs for original language soundtrack and English subtitle tracks at least 72 hours prior to screenings. If the festival is provided with broken or wrongly assigned KDMs, appropriate new KDMs must be provided free of charge by the film submitter or representative for the minimum of competition entries.

Films on 35mm film prints must be in adequate projection quality, scratch and dust free as well as shipped with clear markings of frame rate, aspect ratio, sound format, and reel numbers. Submitted copies are allowed to be projected from platter-based projection system.
If above mentioned terms are not met, the festival has the right to refuse or withdraw the films from competitions and / or programme.

2.6 Delivery of materials

All costs related to the shipping of the screener copy (DVD) and publicity materials are paid by the submitter or film representative.

Submitted preview copies may be returned to the submitter or forwarded only at the submitters expense. All packages must be clearly marked with the title of the film, the sender’s / submitters name, return address and telephone and the festival address:

Tallinn Black Nights Film Festival
Attn: Just Film
Telliskivi 60A, 3rd floor
Tallinn 10412, Estonia

Costs related to the shipping of the screening copies to the festival are paid by the festival, unless otherwise agreed upon. Return shipping costs are the responsibility of the submitter or film representative or a party appointed by them.

The festival will return or forward the screening copies within 14 days after the end of the festival unless instructed otherwise by the submitter or film representative.

The festival covers all expenses connected to the storage and insurance of the screening copies during the duration of the festival.

2.7 Film Delegations

The festival may invite members of the cast and/or crew of any film in any section providing the travel, accommodation and/or festival accreditation.

www.justfilm.ee

2.8. Animation Film Festival Animated Dreams (18 - 22 November 2015)

Animated Dreams presents films in the following programmes:

• International competition programme of short and medium-length animated films

• Non-competitive informative programmes, retrospectives and special presentations

• Full-length animation programme

Films eligible for the programmes are short and medium-length (-45 min) animated films and premiered after 1 January 2014. Films produced in Estonia or Estonian- co-productions which have premiered previously in Estonia are also eligible. The festival reserves the right to evaluate eligible films for competition on the case by case basis. The applicable screening copies are on Blu Ray or DCP format in English or English subtitles.

Awards:

• Grand Prix for the Best Film;

• Prize for the Best Sound;

• Prize for the Best Abstract/Experimental Animation;

• Up to three Special Mentions

2.9 Juries

The Festival Director appoints the International Jury consisting at least three members.

No jury member may have been involved in the production or promotion of any film in the competition.

2.10 Film submission entry procedures

Applicants for competitive and non competitive programs are requested to submit the film and supplementary materials at the online submissions page available at:

http://poff.blackmarketonline.eu/form/

Entries submitted through postage, e-mail or any other form except the online submission form are not considered eligible for selection.

The deadline for submissions for competitive and non competitive programs is 15 August 2015. The festival reserves the right to refuse late submissions.

By submitting a film to the festival the applicant agrees by the submissions deadline to:

• fill and submit the entry form via the festival’s online submission form

• deliver a screener (or DVD) with English subtitles to the festival office or provide a screening screening link with a password via the online submissions page

• deliver additional materials (biography and filmography of Director, stills of the film, synopsis of the film, trailer and poster art-work if already available) by means specified by the festival

• acknowledge that “selected status” in the online submission form (Visitor Page) does not guarantee confirmation of the submitted film to the festival programming due to fee, print, rights availability issues at Estonian territory or any other factor

Upon the confirmation of the film to the Festival's Competitive or Non Competitive Sections the applicant agrees to:

• provide trailer of the film either on DVD, online with the non-expiring link or HD- resolution file

• deliver materials for localisation (dialogue lists in original language and in English, spotting list, screener), and poster artwork

• grant the permission to include the screener in the festivals video library reserved for jury and accredited industry members only (restricted access)

• Materials have to be delivered digitally to anima@poff.ee by stating the the English title and the local title of the film in the e-mail subject header. The festival does not accept deliveries in hard drive, USB or any physical format as well as file sharing programs or services (Dropbox, Google Drive, Box etc).

2.11 Confirmation of films and reimbursement

Upon the confirmation of the film, the Festival will inform the applicant no later than 10 October, 2015.

The applicant agrees that confirmed titles may not be withdrawn from the festival programme after its participation has been officially confirmed and the producer or producer's authorised representative has verified the confirmation of the film to the programme.

If, for exceptional reasons, the film has to be withdrawn three weeks or less before the opening of the festival, the applicant agrees to reimburse all costs of the festival related to confirmation and programming of the film including screening fee (when applicable), print delivery and handling costs, associated travel costs for the film delegation.

The invoices for the film rights or print loans should be issued and delivered for payments no later than two months after the end of the festival. The festival does not accept or reimburse invoices issued after that date.

2.12 Technical requirements

To ensure the highest quality of the presentation of confirmed films, all screening copies must be in high quality Blu Ray, DCP or technically inspected film format with appropriate quality and soundtrack, and English subtitles. Damaged or dubbed copies, non compatible DCPs, files on broken hard drives as well as consumer formats are refused.

The festival reserves the right to demand screening copies of competition films free of charge including alternative keys to DCP copies or new DCP packages if quality standards are not being met. These include missing subtitles or wrong soundtracks. Thus, the festival has the right to refuse and withdraw the screening of the film in the competitions if above-mentioned guidelines are not being strictly followed.

DCPs have to be provided either as Interop with subtitles burned in or STMP with subtitle tracks with clearly stated DCP format, aspect ratio, subtitle and soundtrack information marked on the casing and drive (or accompanying tech sheet).

In case of SMTP DCPs a separate spotting list has to be provided to avoid possible projection issues due to incompatibilities between certain DCP servers and projectors.

DCPs have to be provided and shipped on industry standard and protected hard drives. Files on broken, consumer grade hard drives, memory sticks, or download formats are not permitted and the festival has the right to demand new copies as well as KDMs free of charge for damaged and non working DCP packages.

The filmmaker or film representative has to provide appropriate KDMs for original language soundtrack and English subtitle tracks at least 72 hours prior to screenings. If the festival is provided with broken or wrongly assigned KDMs, appropriate new KDMs must be provided free of charge by the film submitter or representative for the minimum of competition entries.

Films on 35mm film prints must be in adequate projection quality, scratch and dust free as well as shipped with clear markings of frame rate, aspect ratio, sound format, and reel numbers. Submitted copies are allowed to be projected from platter-based projection system.
If above mentioned terms are not met, the festival has the right to refuse or withdraw the films from competitions and / or programme.

2.13 Delivery of materials

All costs related to the shipping of the screener copy (DVD) and publicity materials are paid by the submitter or film representative.

Submitted preview copies may be returned to the submitter or forwarded only at the submitters expense. All packages must be clearly marked with the title of the film, the sender’s / submitters name, return address and telephone and the festival address:

Tallinn Black Nights Film Festival
Attn: Animated Dreams
Telliskivi 60A, 3rd floor
Tallinn 10412, Estonia

Costs related to the shipping of the screening copies to the festival are paid by the festival, unless otherwise agreed upon. Return shipping costs are the responsibility of the submitter or film representative or a party appointed by them.

The festival will return or forward the screening copies within 14 days after the end of the festival unless instructed otherwise by the submitter or film representative.

The festival covers all expenses connected to the storage and insurance of the screening copies during the duration of the festival.

2.14 Film Delegations

The festival may invite members of the crew of any film in any section providing the travel, accommodation and/or festival accreditation.

www.anima.ee

2.15 International Short Film Festival Sleepwalkers

Sleepwalkers presents films in the following programmes:

• International Competition programme of short and medium-length films made by film or media students;

• International Competition programme of short and medium-length films;

• International Competition programme of short and medium-length from countries from the Baltic Sea region (Denmark, Estonia, Latvia, Finland, Germany, Lithuania, Poland, Russia, and Sweden);

• National Competition programme of Estonian short and medium-length films;

• Non-competitive film programmes, retrospectives and special presentations.

Films eligible for the programmes are short and medium-length (-45 min) films: fiction, documentary or experimental and premiered after 1 January 2014 regarding competitive programs. Films submitted for the international student competition, must be directed by a film or media student .

Please note: Sleepwalkers DO NOT accept animation films. Please submit to Animated Dreams if you have an animation.

Films produced in Estonia or Estonian-co-productions which have premiered previously in Estonia are also eligible. The festival reserves the right to evaluate eligible films for competition and assign the programme section of the film on the case by case basis. The applicable screening copies are on High Definition video (1920x1080 ProRes, AVI, MOV), Blu Ray or DCP format in English or English subtitles.

2. 16 Awards and Juries

The annual award categories and Juries will be announced by the Festival Director during the opening press conference of the Festival. No jury member may have been involved in the production or promotion of any film in the competition.

2.17 Film submission entry procedures

Applicants for competitive and non competitive programs are requested to submit the film and supplementary materials at the online submissions page available at: http://poff.blackmarketonline.eu/form/

Entries submitted through postage, e-mail or any other form except the online submission form are not considered official submissions to the festival.

The deadline for submissions for competitive and non competitive programs is 28th August 2015.

The festival reserves the right to refuse late submissions.

By submitting a film to the festival the applicant agrees by the submissions deadline to:

• fill and submit the entry form via the festival’s online submission form

• deliver a screener (or DVD) with English subtitles to the festival office or provide a screening screening link with a password via the online submissions page

• deliver additional materials (biography and filmography of Director, stills of the film, synopsis of the film, trailer and poster art-work if already available) by means specified by the festival

Upon the confirmation of the film to the Festival's Competitive or Non Competitive Sections the applicant agrees to:

• provide trailer of the film either on DVD, online with the non-expiring link or HD- resolution file

• deliver materials for localisation (dialogue lists in original language and in English, spotting list, screener), and poster artwork

• grant the permission to include the screener in the festivals video library reserved for jury and accredited industry members only (restricted access)

2.18 Confirmation of films and reimbursement

Upon the confirmation of the film, the festival will endeavour to inform all successful applicants by the end of September. 

The applicant agrees that confirmed titles may not be withdrawn from the festival programme after its participation has been officially confirmed and the producer or producer's authorised representative has verified the confirmation of the film to the programme.

If, for exceptional reasons, the film has to be withdrawn three weeks or less before the opening of the festival, the applicant agrees to reimburse all costs of the festival related to confirmation and programming of the film including screening fee (when applicable), print delivery and handling costs, associated travel costs for the film delegation.

The invoices for the film rights or print loans should be issued and delivered for payments no later than two months after the end of the festival. The festival does not accept or reimburse invoices issued after that date.

2.19 Technical requirements

To ensure the highest quality of the presentation of confirmed films, all screening copies must be in high quality High Definition video (minimum 1920x1080px) in low compressed format (Prores, DNxHD etc.), DCP and with English subtitles. Damaged or dubbed copies, non compatible DCPs, files on broken hard drives are refused.

The festival reserves the right to demand screening copies of competition films free of charge including alternative keys to DCP copies or new DCP packages if quality standards are not being met. 

These include missing subtitles or wrong soundtracks. Thus, the festival has the right to refuse and withdraw the screening of the film in the competitions if above-mentioned guidelines are not being followed.

DCPs have to be provided either as Interop or STMP with subtitle tracks with clearly stated DCP format, aspect ratio, subtitle and soundtrack information marked on the casing and drive (or accompanying tech sheet).

In case of SMTP DCPs a separate spotting list has to be provided to avoid possible projection issues due to incompatibilities between certain DCP servers and projectors. The festival has the right to demand new copies as well as KDMs free of charge for damaged and non working DCP packages.

The filmmaker or film representative has to provide appropriate KDMs for original language soundtrack and English subtitle tracks at least 72 hours prior to screenings. If the festival is provided with broken or wrongly assigned KDMs, appropriate new KDMs must be provided free of charge by the film submitter or representative for the minimum of competition entries.If above mentioned terms are not met, the festival has the right to refuse or withdraw the films from competitions and / or programme.

2.20 Delivery of materials

All costs related to the shipping of the screener copy (DVD) and publicity materials are paid by the submitter or film representative.

Submitted preview copies may be returned to the submitter or forwarded only at the submitters expense. All packages must be clearly marked with the title of the film, the sender’s / submitters name, return address and telephone and the festival address:

Tallinn Black Nights Film Festival
Attn: Sleepwalkers Short Film Festival
Telliskivi 60A, 3rd floor
Tallinn 10412, Estonia

Costs related to the shipping of the screening copies to the festival are paid by the festival, unless otherwise agreed upon. Return shipping costs are the responsibility of the submitter or film representative or a party appointed by them.

The festival will return or forward the screening copies within 14 days after the end of the festival unless instructed otherwise by the submitter or film representative.The festival covers all expenses connected to the storage and insurance of the screening copies during the duration of the festival.

2.21 Film Delegations

The festival may invite members of the crew of any film in any section providing the travel, accommodation and/or festival accreditation.

www.swff.ee 

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